Administrative Support Specialist

United Talent Staffing is immediately hiring for an Administrative Support Specialist in Charleston, WV! This is a temp-to-hire position for the right candidate. 

 · Provide administrative support to the Director of Housing Management and the Director of Facilities Maintenance

 · Maintain and update daily vacancy and transfer logs

 · Track occupancy, vacancy, work orders, and modernization reporting

 · Prepare statistical, monthly, quarterly, and annual reports 

· Type and prepare correspondence, including notices, reports, budgets, and contract documents

 · Assist with bid advertisements, pre-construction packets, and meeting scheduling 

· Maintain department calendars and out-of-office schedules

 · Process, input, issue, and close work orders, including preventative maintenance 

· Maintain department files, contract files, and operational records

 · Prepare and update manuals, handbooks, and internal reports 

· Answer incoming calls, greet visitors, and handle inquiries 

· Provide backup support for maintenance data entry duties as needed

 · Participate in hearings and transcribe recorded data when required 

· Maintain confidentiality and professional workplace conduct 

· Perform other duties as assigned

 Monday – Friday, 8:00am – 4:30pm (37.5-hour work week; closed 12:00pm–1:00pm for lunch) 

Pay: $14.10 per hour 

 · High School Diploma or GED (secretarial or vocational training preferred) 

· Valid West Virginia driver’s license 

· 3–4 years of secretarial or general office experience 

· Proficiency in Microsoft Office (Word and Excel)

 · Strong typing and data entry skills

 · Excellent organizational, time management, and customer service skills

 · Ability to work independently and manage frequent interruptions

 · Ability to work effectively with diverse populations 

· Strong attention to detail and professional communication skills 

· Weekly pay via direct deposit or pay card

 · Medical (after 60 days on assignment)

 · Competitive pay · Stable Monday–Friday schedule 

· Opportunity for long-term placement

 HOW TO APPLY: To schedule an immediate interview, call United Talent at 304-556-1190, text (304) 202- 4693, or visit utalent.com and click on the Current Jobs tab