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Category: Administrative & Clerical
Location: Pleasantville, OH
Type: Contract
Job ID: 1688803

 

Facilities Coordinator (Contractor)
Location: Lancaster City Plant – 5640 Lancaster-Newark Road, Pleasantville, OH 43148
Pay Rate: $25.00/hour
Employment Type: Contract
Travel: Approximately 70% – personal vehicle required; mileage reimbursed

Position Summary
United Talent Staffing is seeking a Facilities Coordinator (Contractor) to coordinate and support facility operations across multiple locations, helping ensure safe, functional, and well-maintained work environments.

The Facilities Coordinator will serve as a primary point of contact for routine facility requests, vendor coordination, maintenance scheduling, workplace services, and facilities-related administrative support. This individual will work closely with site leadership, employees, contractors, and service providers to address facility needs, monitor vendor performance, and support organizational standards.

Duties & Responsibilities
  • Coordinate day-to-day facility operations across multiple office, operational, and/or field locations.
  • Receive, prioritize, and track facility-related work orders, maintenance requests, and repair activities through completion.
  • Schedule and coordinate preventive maintenance services, inspections, and facility improvement projects.
  • Serve as a primary liaison between employees, site leaders, landlords, and third-party vendors for facility-related matters.
  • Monitor vendor performance and ensure contracted services are completed according to established service levels and timelines.
  • Conduct routine facility assessments and inspections to identify maintenance, safety, and operational concerns.
  • Maintain facility records, service agreements, equipment inventories, floor plans, and compliance documentation.
  • Assist with budgeting activities by tracking facility expenses, purchase orders, invoices, and service contracts.
  • Support space planning, office moves, furniture coordination, and workplace optimization initiatives across locations.
  • Help ensure facilities maintain compliance with applicable safety standards, environmental requirements, and company policies.
  • Coordinate emergency repairs and assist with business continuity and facility emergency response activities as needed.
  • Provide regular updates and reports regarding facility performance, maintenance activities, and open work orders.

Required Skills & Abilities
  • Strong facilities coordination and vendor management skills.
  • Knowledge of building systems, preventive maintenance practices, and workplace operations.
  • Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
  • Experience with work order management or computerized maintenance management systems (CMMS).
  • Strong project coordination and organizational skills.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities and deadlines across several locations simultaneously.
  • Effective problem-solving and decision-making abilities.
  • Ability to review contracts, invoices, and facility-related documentation.
  • Strong customer service orientation and professionalism.
  • Excellent attention to detail and commitment to workplace safety.
  • Ability to work independently and collaboratively with cross-functional teams.
  • Strong logical-thinking skills with the ability to resolve problems quickly.
  • Dependable personal vehicle required due to travel requirements; mileage will be reimbursed.
Education & Experience
  • High school diploma or equivalent required.
  • 2–3 years of experience in facilities coordination, property management, workplace services, building operations, or a related field.
  • Experience supporting multiple locations and coordinating external vendors is required.
Physical Requirements
Candidates must be able to perform the following essential physical requirements with or without reasonable accommodation:
  • Remain stationary at a designated workspace for approximately 25% of the time.
  • Move throughout office, operational, and facility environments to complete various tasks.
  • Adjust or move objects weighing up to 25 pounds.
  • Operate a computer and other office productivity equipment.
  • Communicate effectively with others to accurately exchange information and ideas.
  • Observe details at close range.
  • Travel between company locations and navigate office, warehouse, and operational environments as necessary.
Travel Requirements
This position requires approximately 70% work-related travel, which may include some overnight travel to other locations. Candidates must have a dependable personal vehicle for required travel. Mileage will be reimbursed.

 

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